1. Agreement to Terms
These Terms of Service ("Terms") constitute a legally binding agreement between you and PeakBooks ("Company," "we," "us," or "our") governing your access to and use of the PeakBooks application at app.peakbooksapp.com (the "Service"). By creating an account or using the Service, you agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference. If you do not agree, do not use the Service.
2. The Service
PeakBooks is a self-service bookkeeping application designed for freelancers, independent contractors, small businesses, and households. The Service enables you to:
- Upload and parse bank statements in PDF and CSV formats
- Categorize transactions manually or with AI assistance
- Generate Profit & Loss reports, Balance Sheets, and Year Summaries
- Share read-only financial reports with accountants via secure links
PeakBooks is a bookkeeping tool, not a licensed accounting, tax, or financial advisory service. Reports generated by PeakBooks are for informational purposes only and do not constitute professional accounting opinions. You should consult a licensed CPA or tax professional for tax filings, audits, and legal financial reporting. You are solely responsible for ensuring that your use of the Service and your financial records comply with applicable tax, accounting, and financial reporting laws.
2.1 AI-Assisted Processing
The Service uses artificial intelligence, including the Anthropic Claude API, to assist with transaction categorization. By using AI features, you acknowledge and agree that:
- Transaction descriptions and amounts may be transmitted to Anthropic's API for processing.
- We do not intentionally require or include personal identity documents, authentication credentials, or full account histories in AI requests — however, transaction descriptions may sometimes contain personal data (such as payee names or reference numbers) that we do not filter prior to transmission.
- PeakBooks does not use your data to train its own AI models. Based on Anthropic’s current publicly stated API policies, data submitted via the API is not used to train their models, though their practices may change over time.
- AI-generated categorizations are suggestions only and may be inaccurate — you are responsible for reviewing and correcting all AI outputs.
- Certain AI-assisted features may be considered experimental and may be modified, improved, or discontinued at any time without notice.
Anthropic's handling of data submitted through their API is governed by Anthropic's Privacy Policy, available at https://www.anthropic.com/privacy.
3. Privacy and Data Handling
Your use of the Service is also governed by our Privacy Policy, available at app.peakbooksapp.com/privacy, which is incorporated into these Terms by reference. The Privacy Policy describes how we collect, use, store, and protect your personal and financial information.
3.1 Data Retention and Deletion
When you delete your account, we will delete your personal data, financial records, categories, and account information from our active systems within 30 days. Please note:
- Encrypted database backups may retain deleted data for up to 90 days before full purge
- Accountant share link snapshots expire after 30 days and are deleted upon expiration or account deletion, whichever occurs first
- Aggregated, anonymized analytics data (which is designed not to identify you) may be retained indefinitely
- We may retain data longer if required by applicable law or to resolve outstanding disputes
You are responsible for exporting any financial data you wish to retain before deleting your account.
4. Eligibility
You must be at least 18 years old and have the legal capacity to enter into a binding contract to use the Service. By using PeakBooks, you represent and warrant that you meet these requirements. The Service is primarily intended for users in the United States; we make no representation that it is appropriate or legally compliant in other jurisdictions.
5. Account Registration
You must create an account to use the Service. You agree to:
- Provide accurate, current, and complete registration information
- Keep your account credentials secure and not share them with any third party
- Accept responsibility for all activity that occurs under your account
- Notify us immediately of any unauthorized access or suspected security breach at support@peakbooksapp.com
We reserve the right to disable any account that we reasonably believe has been compromised or is being used in violation of these Terms.
6. Subscription Plans and Billing
6.1 Free Trial
New accounts receive a 7-day free trial with access to Standard plan features. No credit card is required to start your trial. At the end of the trial period, your account reverts to Starter plan features unless you subscribe to a paid plan.
6.2 Paid Plans
PeakBooks offers three subscription tiers: Starter ($19/month or $15/month billed annually), Standard ($49/month or $39/month billed annually), and Pro ($89/month or $71/month billed annually). Pricing is subject to change with 30 days' advance notice.
6.3 Billing and Renewal
Subscriptions are billed in advance on a monthly or annual cycle through Stripe. All subscriptions automatically renew at the end of each billing period unless cancelled before the renewal date. By subscribing, you authorize us to charge your payment method on file for recurring subscription fees. If a payment fails or your payment method is declined, we may suspend or restrict access to the Service until payment is successfully processed.
6.4 Cancellation and Refunds
You may cancel your subscription at any time through the Manage Billing section in Settings. Cancellation takes effect at the end of your current billing period — you retain full access through the period you have paid for. We do not offer prorated refunds for partial billing periods, except where required by applicable consumer protection law.
6.5 Historical Year Access
Access to calendar years outside your subscription window is available as a one-time purchase. These purchases are non-refundable once the year has been unlocked and access granted.
7. Acceptable Use
You agree to use the Service only for lawful purposes and in accordance with these Terms. You must not:
- Upload false, fabricated, or fraudulent financial records
- Use the Service to facilitate illegal activity, money laundering, or tax evasion
- Attempt to reverse-engineer, decompile, or circumvent any security or access controls
- Share your account credentials or use the Service on behalf of multiple end users without authorization
- Interfere with or disrupt the Service, its servers, or its infrastructure
- Use automated scripts, bots, or scraping tools to extract data from the Service
- Resell or sublicense access to the Service without our prior written consent
We reserve the right to suspend or terminate accounts that violate these Terms. In cases of serious or malicious violations, termination may be immediate without prior notice. In other cases, we will provide reasonable notice. Any refunds upon termination for violations will be issued to the extent required by applicable law.
8. Your Data
8.1 Ownership
You retain full ownership of all financial data, bank statements, and information you upload to PeakBooks. We do not claim any intellectual property rights over your data.
8.2 License to Operate
By using the Service, you grant PeakBooks a limited, non-exclusive, royalty-free, worldwide license to process, store, and display your data solely to provide the Service to you. This license terminates when you delete your account or the relevant data is removed.
8.3 Data Accuracy and System of Record
You are responsible for the accuracy and legality of all data you upload. PeakBooks processes data as provided and does not independently verify the accuracy of your financial records. While PeakBooks stores your financial data to operate the Service, you should not rely on PeakBooks as your sole system of record. We recommend maintaining independent copies of your financial records outside of PeakBooks in case of service disruption or account deletion.
9. Accountant Share Links
When you generate a share link, a snapshot of your selected financial report is stored on our servers and made accessible to any person who has the link, without requiring authentication or login. You should treat share links like passwords. You are solely responsible for controlling access to your share links and for any unauthorized disclosure resulting from sharing a link with unintended recipients.
Share links expire automatically after 30 days, after which the snapshot is deleted from our servers.
10. Intellectual Property
The PeakBooks application, including its design, source code, trademarks, logos, and content (excluding your data), is owned by PeakBooks and protected by applicable intellectual property laws. You may not copy, modify, distribute, sell, or create derivative works without our express prior written permission.
11. Third-Party Services
The Service integrates with third-party providers including Stripe (payments), Supabase (database hosting), Anthropic (AI processing), Cloudflare (infrastructure), and other similar service providers as needed to operate and improve the Service. Your use of these services may be subject to their own terms and privacy policies. To the maximum extent permitted by law, we are not liable for:
- The availability or reliability of any third-party service
- Data loss or corruption caused by failures in third-party infrastructure
- Changes to third-party APIs or services that affect Service functionality
We will use commercially reasonable efforts to notify users of material changes to third-party integrations that significantly affect the Service.
12. Service Availability and Data Loss
We strive to provide reliable access to the Service but do not guarantee uninterrupted or error-free operation. The Service may be temporarily unavailable due to scheduled maintenance, infrastructure issues, or circumstances beyond our control.
YOU ACKNOWLEDGE THAT YOU SHOULD NOT RELY ON PEAKBOOKS AS YOUR SOLE SYSTEM OF RECORD FOR FINANCIAL DATA. YOU ARE RESPONSIBLE FOR MAINTAINING INDEPENDENT COPIES OF YOUR FINANCIAL RECORDS. TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE ARE NOT LIABLE FOR ANY LOSS OF DATA RESULTING FROM SERVICE OUTAGES, INFRASTRUCTURE FAILURES, OR THIRD-PARTY PROVIDER ISSUES. WE RECOMMEND REGULARLY EXPORTING YOUR DATA USING THE PDF EXPORT OR OTHER AVAILABLE EXPORT FEATURES.
13. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY OF AI-GENERATED CATEGORIZATIONS, OR NON-INFRINGEMENT.
PEAKBOOKS DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. REPORTS GENERATED BY PEAKBOOKS ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE PROFESSIONAL ACCOUNTING, TAX, OR LEGAL ADVICE.
14. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, PEAKBOOKS AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION, OR LOSS OF GOODWILL, ARISING FROM YOUR USE OF OR INABILITY TO USE THE SERVICE.
IN NO EVENT SHALL OUR TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING FROM OR RELATING TO THESE TERMS OR THE SERVICE EXCEED THE GREATER OF: (A) THE TOTAL AMOUNT YOU PAID TO PEAKBOOKS IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100.00).
Some jurisdictions do not allow the exclusion of certain warranties or limitation of liability for certain damages. In such jurisdictions, our liability is limited to the fullest extent permitted by law.
15. Indemnification
You agree to indemnify, defend, and hold harmless PeakBooks and its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable legal fees) arising from: (a) your use of the Service in violation of these Terms; (b) your violation of any third-party rights; (c) any financial data you upload that violates applicable law; or (d) any misrepresentation made by you.
16. Dispute Resolution
16.1 Governing Law
These Terms are governed by the laws of the State of Colorado, United States, without regard to its conflict of law principles.
16.2 Informal Resolution
Before initiating any formal dispute, you agree to contact us at support@peakbooksapp.com and attempt to resolve the matter informally. We will make a good-faith effort to respond within 14 days and resolve the issue within 30 days of your initial notice.
16.3 Injunctive Relief
Notwithstanding any other provision of these Terms, either party may seek injunctive, equitable, or other provisional relief in a court of competent jurisdiction, without waiving the right to arbitration, to prevent actual or threatened: (a) infringement of intellectual property rights; (b) unauthorized access to or misuse of the Service or user data; or (c) any other irreparable harm for which monetary damages would be inadequate.
16.4 Small Claims Court
Either party may bring an individual claim in small claims court in the county of your residence or in Denver, Colorado, provided the claim qualifies under the applicable small claims court rules and is brought on an individual basis only.
16.5 Binding Arbitration
Except for claims subject to injunctive relief (Section 16.3) or small claims court (Section 16.4), any dispute arising from or relating to these Terms or the Service shall be resolved by binding arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. Arbitration shall be conducted in English and may, at your election, be conducted remotely by video or telephone. The arbitrator shall have authority to award any relief available in court on an individual basis.
Arbitration fees will be allocated per AAA Consumer Arbitration Rules. We will pay your filing fees and arbitration costs for claims under $10,000, provided the claim is not determined by the arbitrator to be frivolous.
16.6 Opt-Out
You may opt out of the arbitration agreement by sending written notice within 30 days of first accepting these Terms to:
- Email: support@peakbooksapp.com (subject line: "Arbitration Opt-Out")
- Mail: PeakBooks, Arbitration Opt-Out, Aurora, CO 80013, United States
Your notice must include your name and account email address. If you opt out, disputes will be resolved exclusively in state or federal courts located in Colorado.
16.7 Class Action Waiver
YOU AND PEAKBOOKS AGREE THAT EACH PARTY MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS, COLLECTIVE, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY NOT CONSOLIDATE MORE THAN ONE PERSON'S CLAIMS OR PRESIDE OVER ANY FORM OF CLASS PROCEEDING.
17. Force Majeure
PeakBooks shall not be liable for any delay or failure to perform resulting from causes outside our reasonable control, including but not limited to: acts of God, natural disasters, pandemic or epidemic events, governmental actions or regulations, war, terrorism, civil unrest, labor disputes, internet or electrical infrastructure outages, cyberattacks or distributed denial-of-service attacks, or failures of third-party service providers. Our obligations will be suspended for the duration of the force majeure condition, and we will use commercially reasonable efforts to resume performance as soon as practicable.
18. Assignment
You may not assign or transfer your rights or obligations under these Terms without our prior written consent. PeakBooks may assign these Terms in connection with a merger, acquisition, sale of substantially all of our assets, or by operation of law, without your consent. In the event of such an assignment, we will provide at least 30 days' advance notice to registered users, and the successor entity will be bound by these Terms.
19. Modifications to the Service
We reserve the right to modify, suspend, or discontinue any feature or part of the Service. For material changes that significantly affect your use of the Service, we will provide at least 14 days' advance notice via in-app notification or email. To the maximum extent permitted by law, we will not be liable to you for any modification, suspension, or discontinuation of Service features.
20. Termination
Either party may terminate these Terms at any time. You may terminate by deleting your account through the Settings page. We may suspend or terminate your account:
- For violation of these Terms — immediately for serious violations, with reasonable notice for lesser violations
- For non-payment of subscription fees after reasonable notice
- For legitimate business reasons, including discontinuation of the Service, with at least 30 days' advance notice
Upon termination, your right to access the Service ceases. Any refunds will be issued to the extent required by applicable law.
The following provisions survive termination of these Terms, including but not limited to: Section 8 (Your Data — ownership and license), Section 10 (Intellectual Property), Section 13 (Disclaimers), Section 14 (Limitation of Liability), Section 15 (Indemnification), Section 16 (Dispute Resolution), and Section 22 (General Provisions).
21. Changes to These Terms
We may update these Terms from time to time. We will notify you of material changes by posting a notice in the app or sending an email to your registered address at least 7 days before the change takes effect. Your continued use of the Service after the effective date constitutes acceptance of the updated Terms. If you do not agree to the updated Terms, you must stop using the Service and delete your account before the effective date.
22. General Provisions
22.1 Entire Agreement
These Terms, together with our Privacy Policy and any other policies incorporated by reference, constitute the entire agreement between you and PeakBooks regarding the Service and supersede all prior negotiations, representations, or agreements.
22.2 Severability
If any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, that provision will be modified to the minimum extent necessary to make it enforceable, or severed if modification is not possible, and the remaining provisions will remain in full force and effect.
22.3 Waiver
Our failure to enforce any right or provision of these Terms on any occasion will not constitute a waiver of that right or provision on future occasions.
22.4 No Agency
Nothing in these Terms creates any agency, partnership, joint venture, employment, or franchise relationship between you and PeakBooks.
22.5 Notices
We may provide notices to you via in-app messages, email to your registered address, or posting on our website. You may provide notices to us at support@peakbooksapp.com or by mail to: PeakBooks, Aurora, CO 80013, United States.
23. Contact
For questions, concerns, or formal notices under these Terms:
- Email: support@peakbooksapp.com (preferred — we aim to respond within 2 business days)
- Mail: PeakBooks, Aurora, CO 80013, United States
- In-app: via the support contact at app.peakbooksapp.com
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